Space Data Specialist (1.0 FTE, Days)

Category: Design & Construction
Job Type: Full-Time
Shift: Days
Req: 12241
FTE: 1


1.0 FTE, 8 Hour Days

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Space Data Specialist administers Stanford Children's Health facility space planning by utilizing a Computer Aided Facilities Management (CAFM) system. Using CAFM, maintains facility allocations, analyzes space usage for efficiency, and appropriateness. Collaborates with space planning project managers to maximize space utilization using data reports and furniture configuration data.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

  • Maintains CAFM database information and produces reports that enable efficient space planning.
  • Collaborates with space planning project managers to develop solutions for space utilization using space planning policies and BOMA standards.
  • Conducts space audits to verify room function and furniture configuration are correctly shown in CAFM floor plans.
  • Evaluates and analyzes data for location, square footage, floor load capacity, and anticipated usage.
  • Reviews layouts to analyze space allowance criteria, office equipment, telephone needs, and special facility considerations. 
  • Updates and allocates space for new employees, transfers, and move assignments in the CAFM system
  • Creates reports for building and organizational data at the building level or other geographical-defined areas.
  • Prepares, generates, and publishes standard reports on a weekly, monthly, and quarterly basis, including employee room detail reports.
  • Oversees processes to collect, validate, maintain, and manage space drawings and data.
  • Performs ad-hoc requests for reports from CAFM databases on occupancy and space data.

 Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

  • Education: Bachelor's degree in Engineering, Architecture, Interior Design, or closely related field.
  • Experience: Four (4) years of progressively responsible and directly related work experience.
  • Archibus experience is highly desired.

Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Knowledge of operating in ARCHIBUS or other CAFM system.
  • Knowledge of AutoCAD for space assignments and furniture layouts.
  • Knowledge of space planning principals and utilization.
  • Ability to communicate both in writing and verbally.
  • Knowledge of Microsoft Excel at a proficient level.
  • Ability to perform walkthroughs and audits of large spaces.
  • Ability to effectively manage time, organize and prioritize deliverables.
  • Ability to solve technical and non-technical problems.
  • Ability to establish and maintain effective relationships with diverse groups of people.