Medical Assistant II - General Pediatrics - Full Time

Job Type: Full-Time
Shift: Days
Req: 12496

Who We Are

Packard Children’s Health Alliance (PCHA) is a network associated with Lucile Packard Children’s Hospital and the Stanford School of Medicine. We bring the best community physicians together in a network that provides healthcare for children and expectant mothers from the Bay Area


In fact, we’re proud to be the only Bay Area medical network with an exclusive focus on women and children, and we understand the unique value provided by our more than 650 leading pediatricians and obstetrician/gynecologists. What’s more, we’re growing fast.

Clinical Services (PCHA)

Under general supervision, the Medical Assistant II performs a variety of routine administrative, clerical and technical supportive services to assist medical and nursing staff in the examination and treatment of patients. The Medical Assistant II functions as both a Clinic Assistant and a Medical Assistant.   Works under the clinical supervision of a licensed physician or as delegated by the physician for patient care activities, and under the general direction of the designated manager/supervisor. This position would primarily support the Tracy clinic, but would also support the Livermore clinic when needed. 

Essential Functions

Administrative Duties:

  • Answers multi-line phone, screens and routes calls, takes messages for clinic staff and physicians.
  • Schedules and edits patient physician appointments for new and returning patients.
  • Schedules consultations with other clinics or physicians as needed.
  • Greets patients and request that patients and visitors be seated in the waiting room and communicate unexpected delays as needed.
  • Collects patient demographic and insurance data.
  • Determines and documents need for signatures for conditions of registration.
  • Identifies and obtains services requiring authorization and appropriate process for the payer type.
  • Informs new and returning patients of authorization and payment.
  • Collects and posts co-pays.
  • Obtains required signatures.
  • Maintains records in accordance with guidelines.
  • Files and retrieves chart documents.
  • Prints and uses scheduling reports.
  • Retrieves and prepares patients charts.

Clinical Duties:

  • Prepares the necessary equipment and supplies for exam. Maintains inventory of supplies in examination rooms, replenishes as required. Maintains clean and orderly exam rooms, hallways and work areas.
  • Escorts patient to exam room; measures and records vital signs.
  • Prepares patient for examination or treatment and performs routine screening tests. Explains treatment procedures to patients.
  • Reports patient’s concerns and symptoms, reactions, changes (appropriate to age) to licensed clinic personnel. Documents clinical information, including patient phone calls and maintains accurate and complete patient documentation according to medical profession standards.
  • Assists physicians with procedure set-ups, patient procedures and examinations. Administers medication by intradermal, subcutaneous, or intramuscular injections, performs skin tests, venipunctures and other technical supportive services upon the specific authorization and supervision of a licensed physician or nurse.
  • Collects and sends specimens to appropriate labs for testing per protocol.
  • Processes requests for prescription refills according to established practice.
  • Other duties as assigned.


Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education:  High School diploma or equivalent.  Completion of all requirements in a recognized Medical Assistant training program or equivalent completion of the minimal training requirements as outlined in section 1366 of the Business and Professions Code.

Experience: One (1) year of progressively responsible and directly related work experience

Licensure/Certification: Cardiopulmonary Resuscitation (CPR) certification.

Bilingual in spanish, and experience in Pediatrics is strongly preferred. 


Knowledge, Skills, and Abilities

  • Knowledge of medical terminology.
  • Knowledge of inventory management practices.
  • Knowledge of computer systems and software used in functional area
  • Ability to educate patients and/or families as to the nature of disease and to provide instruction on proper care and treatment according to physician protocols, guidelines or instructions.
  • Ability to perform standard clinical procedures according to established protocols.
  • Ability to communicate clearly orally and in writing.
  • Ability to follow oral and written instructions.
  • Ability to deal with diverse patient/family interactions and demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations.
  • Ability to solve problems and identify solutions and the ability to multi-task and to change priorities regularly.
  • Ability to plan, organize, prioritize, work independently and meet deadlines.
  • Ability to prioritize multiple tasks and handle a high volume of interactions (phones, patients, etc.).

Equal Opportunity Employer

Stanford Children’s Health strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment.  Accordingly, Stanford Children’s Health does not discriminate against any person on the basis of race, color, sex, sexual orientation or identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability. Women and men, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply.