Administrative Assistant - Administration - Full Time

Category: 
Job Type: Full-Time
Shift: Days
Location: 
Req: 14065
FTE: 

Who We Are

Packard Children’s Health Alliance (PCHA) is a network associated with Lucile Packard Children’s Hospital and the Stanford School of Medicine. We bring the best community physicians together in a network that provides healthcare for children and expectant mothers from the Bay Area

 

In fact, we’re proud to be the only Bay Area medical network with an exclusive focus on women and children, and we understand the unique value provided by our more than 650 leading pediatricians and obstetrician/gynecologists. What’s more, we’re growing fast.

Administrative Support (PCHA)

The Administrative Assistant is responsible for providing administrative support to the Medical Director of PCHA and other members of the PCHA administration team.  Responsibilities include serving as liaison as appropriate for activities between network physicians and their office staff, PCHA, LPCH, the PCHA and PMG Boards, and the Stanford University School of Medicine (SOM).

 

Essential Functions

Overall administrative support for the Packard Children's Health Alliance

  • Maintain calendar for PCHA Medical Director, arrange appointments, meetings, travel, presentations, and other related administrative support for the Medical Director and administration team.
  • Coordinates the completion and maintains the general files of all legal documents governing the relationships with the physicians in the network.
  • Attend meetings in support of PCHA Medical Director and prepares presentations and takes and distributes minutes of select meetings.
  • Interact regularly with PCHA Managers and Practice Administrators to provide support and training for PCards, expense reports and invoices.  Process check requests and purchase orders.
  • Coordinates set up of work location (office, equipment, supplies, phone numbers) for all PCHA employees. Works with IS to resolve hardware, software and wiring issues.
  • Orders PCHA department equipment and supplies and monitor telephone billing.
  • Assists with development of presentations using Word, Excel and PowerPoint. Develops and maintains accurate databases.
  • Other duties as assigned.

 

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education:  High school diploma required.  Technical administrative support education preferred.

Experience:  Minimum five (5) years of progressively responsible and directly related work experience with executive level administrative support.

 

Knowledge, Skills and Abilities

  • Ability to compose and acurately edit business correspondence and materials.
  • Ability to perform moderately complex mathematical calculations.
  • Ability to work with initiative and independence.    
  • Proficiency with Windows-based office software, computers and operating systems. Must additionally possess a working knowledge of word processing , spreadsheets, presentation development, E-mail and on-line reporting and ability to quickly adapt to specialized computer applications.
  • Knowledge and understanding of the organization, functions, policies and procedures of PCHA.
  • Interpersonal, time management, critical thinking and self-initiation skills.
  • Ability to effectively manage projects, prioritize and organize work, and to complete assignments in a timely, accurate manner in a fast-paced environment.
  • Ability to maintain confidentiality of sensitive information.
  • Ability to research and identify the appropriate prescribed response in a customer –focused environment.
  • Ability to work effectively with individuals at all levels of the organization.
  • The ability to travel to various Bay Area office and clinic locations as needed.

Equal Opportunity Employer

Stanford Children’s Health strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment.  Accordingly, Stanford Children’s Health does not discriminate against any person on the basis of race, color, sex, sexual orientation or identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability. Women and men, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply.