1.0 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Compensation Project Associate provides specialized operational, administrative, technical and analytical support for Compensation projects, programs and processes. Assists in the Compensation Review Committee (CRC) process by gathering and collating necessary information and disseminating reports. Ensures committee has necessary information to make informed decisions. Works collaboratively with Compensation Consultants on various departmental processes, report development and management of projects with limited scope.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

• Assists and provides support to compensation consultants with compensation-related initiatives and projects.

• Collaborates and provides assistance and coordination to the compensation team in the development, use and maintenance of position and compensation modules in the system. Responsible for position management, creating job codes, and making system updates based on direction provided by compensation consultants. Participates in system testing for upgrades and enhancements.

• Assists in the Compensation Review Committee (CRC) governance process. Maintains CRC tracker (Smartsheet/Excel), updates, tracks and disseminates CRC reports to leaders across the organization. Runs reports from the system and maintains tracker to provide status updates. Creates and maintains CRC agenda and meeting minutes. Communicates CRC committee follow up questions with department leads and managers. 

• Coordinates special compensation projects such as FLSA audit of job descriptions to ensure compliance with Federal and State regulations; audit of market matches in the job survey data base; and participates in system implementations.

• Maintains and updates compensation tools containing salary data, classification titles, job evaluations, and salary ranges. Assists in data collection, compilation for participation in external compensation surveys and upload surveys.

• Uploads job descriptions in the HR system. Prepares reports, tracks results, and assists in reconciliation of job descriptions to ensure timely updates are made in the system.

• Assists consultants with job analysis, market reviews and equity reviews. Assists compensation consultants with creating ad hoc letters and reports on compensation related changes.

• Collaborates with the team in the preparation and administration of processes and information for the delivery of annual compensation pay programs such as 'merit focal' reviews, salary structure changes, Annual Incentive Pay for management, etc.

• Coordinates Compensation data/information projects which include system filing, distribution and retrieval systems, and Compensation data gathering, analysis and report presentation.

• Maintains the compensation tracking log, and prepares periodic written and statistical reports, graphs and charts representing quarterly and annual compensation review activities, and summarizing information.

• Provides process support to the leadership team in the administration of the Annual Incentive Program and preparation of material for Compensation Committee review. Prepares reports, tracks results, and helps to investigate discrepancies.

• Tracks invoices and ensures timely processing of invoices.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's degree in a work-related discipline/field from an accredited college or university.

Experience: Two (2) years of progressively responsible and directly related work experience.

License/Certification: None Required.

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

• Ability to apply judgment and make sound decisions.

• Ability to compile, write, and prepare complex reports.

• Ability to coordinate department data/information projects which include electronic filing, distribution and retrieval systems, web communications and data gathering and reporting.

• Ability to coordinate projects related to web-content.

• Ability to maintain confidentiality of sensitive information.

• Ability to plan, organize, prioritize, work independently and meet deadlines.

• Ability to solve problems and identify solutions.

• Ability to work effectively as a team player.

• Ability to work effectively with individuals at all levels of the organization.

• Knowledge and skill at data base management specific to human resources systems and applications.

• Knowledge of compensation administration principles and procedures.

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.