Senior Database Coordinator - Clinic-Oncology-Bass Center (1.0 FTE, Days)

Category: Administrative Support
Job Type: Full-Time
Shift: Days
Req: 17228
FTE: 1

Administrative Support

1.0 FTE, 8 Hour Day Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Sr. Database Coordinator is responsible for managing database for a specified department. Scope of the job includes producing reports, creating and maintaining database files, documentation and ensuring backup of production files. The Sr. Database Coordinator will assist in pulling data used for research purposes. They will also gather data necessary to meet requirements and requests for regulatory agencies

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).

  • Assists with the creation of documentation for new report production items and maintains documentation for processes in production.

  • Create customized outcome reports includes charts, graphs and tables.

  • Creates database files, back up files and performs data entry.

  • Maintains database and database documentation.

  • Processes data utilizing various applications.

  • Research and maintain database to ensure accuracy of data.

  • Translate electronic data between multiple systems

  • Assists in the performance of audits of the CIBMTR data forms to ensure data quality and integrity (audits ongoing/done quarterly)  

  • Reports data to CIBMTR as per FACT Guidelines, generates reports for process improvement and quality outcomes data management

  • Assists with FACT inspections as needed. 

  • Responsible for gathering data necessary to meet requirements and requests for regulatory agencies, and contracting agencies as determined by the hospital's management and to support clinical data needs for Program specific clinical committees

  • Actively communicates with program administration and quality team regarding any data concerns and reports progress toward quarterly data goal.

  • Translate and find data in EPIC that will work in the database used for research 

  • Participates in other special study requests from the Program, including collection of additional clinical data to benchmark outcomes against national and international survival data.

  • Vet and reconcile datasets from various data sources

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Experience: Five (5) years of progressively responsible and directly related work experience.

Licensure/Certification: None required.

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

  • Ability to apply judgment and make informed decisions.

  • Ability to solve problems and identify solutions.

  • Ability to speak and write effectively at a level appropriate for the job.

  • Knowledge and understanding of analytical tools, eg graphing, charts, and tables.

  • Knowledge and use of databases, data extraction, summary tools.

  • Knowledge of computer systems and software used in functional area.

  • Knowledge of data analysis and data gathering techniques.

  • Knowledge of new technologies (in specific field) and maintain and stay abreast of updates and changes.

  • Knowledge of project management process and systems.

  • Knowledge of acute care demographic and clinical data elements, medical terminology and formulae. 

  • Knowledge in the use of networked personal computers and data entry and data base relationships. 

  • Ability to use Microsoft Office applications and serve as a resource on the use of the application to staff. 

  • Ability to communicate effectively with co-workers in relaying information in a timely manner. 

  • Ability to provide instruction to hospital and department staff regarding use of data / standardized spreadsheets and graphical presentations.

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. 

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (1.0 FTE): $67,225.60 to $89,180.00

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.