Procurement Assistant - Surgical Materials (1.0 FTE, Rotating)

Category: General/Environmental Service
Job Type: Full-Time
Req: 14943
FTE: 1

General/ Environmental Service

1.0 FTE, 8 Hour Rotating Shift

At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Procurement Assistant inventories, orders, receives and distributes supplies and equipment for hospital utilization. The Procurement Assistant serves as the liaison between direct patient care providers and other hospital departments, physician offices, and vendors concerning supplies and equipment.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.

  • Assists in the evaluation of new supplies and equipment. Conducts trial studies as directed and maintains records.

  • Participate in the monitoring and documenting of quality improvement issues.

  • Assists Managers in the evaluation of new supplies and equipment. Maintains active and complete purchasing requisition files and updated price lists.

  • Identifies and shares recommendations for containing costs in assigned area.

  • Implements vendor traffic control policy and provides suggestions for revision/improvements.

  • Maintains active and complete purchasing requisition files and updated price lists.

  • Maintains inventory and orders supplies and equipment. Requisition supplies from Purchasing based on utilization from charge sheet and/or operative records.

  • Notifies vendors of obsolete or damaged equipment or supplies to be returned or repaired. Generated necessary documentation.

  • Participates in the monitoring and documenting of quality improvement issues.

  • Process return of recalled equipment and supplies. Maintain active and complete purchase order files. Check in returned repairs and restock items.

  • Receives shipments, verifies invoices, prepares and files related paperwork. Delivers special orders to designated areas.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED equivalent

Experience: Two (2) years of progressively responsible and directly related work experience

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification. 

  • Ability to adapt to and deal with change and ambiguity.

  • Ability to plan, organize, prioritize, work independently and meet deadlines.

  • Ability to solve problems and identify solutions.

  • Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job.

  • Ability to work in a fast paced work environment.

  • Ability to work well with individuals at all levels of the organization.

  • Knowledge of computer systems and software used in functional area.

  • Knowledge of general store keeping, inventory and stock control methods.

  • Knowledge of hospital billing systems and hospital rate file structures.

  • Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.

  • Knowledge of specialized medical and surgical supplies and equipment, primarily of a disposable nature. 


Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Equal Opportunity Employer

Lucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.